This article explains what permissions trainers have, and how trainers manage their assigned events in the Learning Management area.
Who can use this feature?
Available for users with who are Trainer of at least one event
Available on All Plans
Available on Desktop
Overview
The trainer permission gives designated users the ability to manage specific events without granting full administrative privileges. Trainers can edit event information, manage participants, and adjust access for the events they are assigned to. The Learning Management view is simplified and restricted to only those events.
Note: Trainer permissions apply only to events the trainer is assigned to.
Accessing the learning management area
To work on your assigned events, go to Learning management and open Events. When you are the trainer of at least one event, the Events page shows a simplified view that lists only your assigned events.
What trainers can do
Edit event details: title, description, dates/times, and location
Edit the cover image
Manage participants: view, add, remove, export participants, and manage wait lists
Manage access settings and general event details
Transfer the trainer role to another user for an event
What trainers cannot do
Create new events
Duplicate events
Delete events
Map skills to events
Configure certificate settings for events
Issue or revoke certificates
View learning activities of participants (trainer view of user profiles is limited)
Note: All trainer actions are limited to assigned events.
Managing your assigned events
Editing event details
Open Learning management -> Events and select your event from the list.
Update the title, description, dates/times, location, or cover image as needed.
Click Save.
Managing event access
Open your event and navigate to Access or general access settings.
Adjust who can see or join the event (organization, specific teams, or selected users).
Click Save to apply changes.
Managing participants and wait lists
Open your event and go to the participants area.
Add or remove individual users or teams, manage the wait list, and export the participant list.
Confirm any changes to notify affected users if applicable.
Note: Trainers can add/remove participants and manage wait lists only for their assigned events.
Transferring the trainer role
Open the event’s general details.
Change the Trainer field to the target user who should take over.
Click Save. After saving, your trainer-level management access to this event ends.
Privacy and visibility
Trainers see only events they are assigned to.
When opening a participant’s profile, trainers see a limited profile view (biography and about). Detailed learning activities and progress are hidden for privacy reasons.
Summary
The trainer permission enables decentralized, secure event management. Trainers can maintain event information, manage participants and access, and hand over trainer responsibility when necessary—while administrative and certificate-related actions remain restricted.