Roles define what specific users can see and do on our platform. Each role sets the level of access for a user, such as managing users, content, and organization settings. Depending on the role assigned, a user can create new learning content, view existing content, or manage access for content that has already been created. Each user can hold only one role, which is set at the platform level.
Supported Roles
Member: Members can access learning materials, complete assignments, take quizzes and exams, rate their skills, and track their progress towards learning goals. Members have limited permissions and can only access the learning area. The role is therefore suitable for all regular learners and employees of an organization. Every other role on the platform also includes member permissions.
Author: Authors are responsible for creating learning content, such as learning paths, events, journeys, and managing the skill taxonomy and skill profiles. Their primary goal is to create engaging and effective learning experiences. They also check feedback to ensure the content remains relevant and of the highest quality.
Access Manager: Access managers ensure that learning content is accessible to all members or specific groups for which it was designed. They support authors by ensuring that the organization has all relevant content available.
Curation Admin: This role combines the responsibilities of both authors and access managers. It is well-suited for smaller organizations where one person manages all aspects of content creation and distribution.
Owner: Owners have overall control of the platform. They manage user accounts, content, configure organization settings, and monitor the effectiveness of learning programs by analyzing learning and skill insights. This is the only role that currently allows users to access member’s personal and learning data, assign trainings, and manage participant lists for events and journeys.
Role Permissions
Assign and view roles
If you click on your profile picture at the top right of the screen, a drop-down menu will open in which you can select (1) Administration.
The administration overview now opens, where you can manage all members, teams, progress, analysis and settings. In the (2) member list, you will see an overview of all members of your organization and the role assigned to each.
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n this list, you can view the roles of all members and change them by clicking on the current role (3).
Adding new People
In the member list, you can also (1) add new members to your organization if you have permission to do so.
You can invite new members (2) by email or (3) by link. You can (4) assign a specific role to new members directly through the invitation.
If you want to invite new members by link, click on (2) By link and simply copy the invitation link for the organization by clicking on the "Copy link" button. If you click on the round arrow on the right, you will generate a new invitation link. Please note: By creating a new invitation link, the old link can no longer be used.
You can also set the language of the generated invitation email or send a custom message with the invitation via the "Customize your invitation" button.