Skill profiles are a core element of skills management, combining various skills or chapters assigned to one or more users. They play a crucial role in defining roles within an organization and outlining the skill requirements for those roles using a structured skill taxonomy.

Who can use this feature?

Available for users with role Author, Curation Admin, Owner.
Learn more about roles and permissions here.
Available on All Plans
Available on Desktop

Accessing skill profiles

To access the skill profiles section, navigate to Skills management in the main navigation and select Skill profiles. This will lead you to the overview page displaying a list of all created skill profiles.

Skill profiles overview

The overview page contains a table with the following columns:

Title: The name of the skill profile.
Status: Indicates whether the profile is published or in draft.
Languages: The languages in which the skill profile is available.
Created by: The creator of the skill profile.
Last updated on: The date of the last update.

The table can be sorted by Title and Last updated on in ascending or descending order. Additionally, you can search the table using the skill title.

Creating a skill profile

There are four options for creating a new skill profile:

Start from blank: Begin from scratch and manually set up the skill profile.
Use a template: Choose from pre-made skill profile templates.
Generate a full profile: Use AI to create a single profile based on a profile name and optional additional information like a job description.
Generate multiple profiles: Quickly create multiple profiles using AI based on the company name and optional additional company information.

Note: The AI-based methods for creating skill profiles are currently in Beta mode and not enabled by default. Please contact the edyoucated support, if you want to get access.

Method 1: Start from blank

To create a skill profile from scratch, follow these steps:

Click the + Skill profile button in the top right corner.
Click on Start from blank to begin creating a new skill profile without any predefined suggestions.
On the next page, provide a title for the skill profile, such as "Data Scientist."
Click Create profile to generate the new skill profile. You will be directed to the skill profile detail page.
Optionally, add a description.
Add skills to the profile.
Assign the profile to specific users, teams, or the entire organization.
Publish the profile.

Method 2: Use a template

Templates provide a quick start by using pre-defined skill sets. Follow these steps to create a skill profile using a template:

Click the + Skill profile button in the top right corner.
Click on Use a template.
Hover over a template card to see a brief description. Optionally, click Learn more for detailed information about the skills and chapters included.
Click Use template to add the template's skills to your profile. You will be directed to the skill profile detail page.
Optionally, add a description.
Optionally, refine the skills as needed.
Assign the profile to specific users, teams, or the entire organization.
Publish the profile.

Method 3: Generating a full profile

The AI assistant can help generate a comprehensive skill profile. Here’s how:

Click the + Skill profile button in the top right corner.
Click on Generate a full profile.
Provide a skill profile title (mandatory) and optionally add additional information such as a job description or role responsibilities. Click on Continue.
After a brief loading period, review the suggested skill profile description. Adjust manually if needed and click on Continue.
The AI will suggest skills and chapters. Choose which to include or remove unwanted items by clicking the X.
Click on Generate profile to create the profile and access the skill detail page for further editing.
Optionally, refine the skills as needed.
Assign the profile to specific users, teams, or the entire organization.
Publish the profile.

Method 4: Generating multiple profiles

To create multiple profiles efficiently, follow these steps:

Click the + Skill profile button in the top right corner.
Click on Generate multiple profiles.
Enter your company name (required) and additional information such as job titles or strategic goals of your company. Click on Continue.
The AI will propose up to 10 skill profiles (title and short description). Edit or remove suggestions as needed.
Click Create profiles to finalize and return to the skill profile overview page. New profiles will be marked with a New badge and are in draft status.
For each of the new profiles, do the following:
1. Add skills to the profile.
2. Assign the profile to specific users, teams, or the entire organization.
3. Publish the profile.

Adding a description

In the General tab of the skill profile details page, you can add a short description of the skill profile. After clicking Edit in the Details section, you can manually enter this or use the AI assistant by clicking Generate short description. You can add skill topics or keywords to refine the description. Save the description or discard it if needed.

Note: Skill profiles can support multiple languages. Change the language in the top-right corner and adjust the title and description for each language accordingly.

Adding skills using the skill profile builder

To add skills to the profile, click Edit in Skills section in the General tab of the skill profile details page. This opens the powerful skill profile builder, which consists of three columns:

Left column: Displays the organization's skill taxonomy.
Middle column: Shows the selected skills and chapters for the profile.
Right column: Provides statistics and context information for selected skills. For example, you can see how many materials and learning paths teach the concepts of the selected skill.

To add or edit skills in a skill profile, follow these steps in the skill profile builder:

In the left column, browse the skill taxonomy. Click on a skill to add its chapters to the profile, which will appear in the middle column. Alternatively, you can also expand the skills in the left column and click on a single chapter to add just the specific chapter.
For each chapter added to the profile:
1. In the middle column, click on the chapter. Choose a target proficiency level from Aware, Beginner, Intermediate, Advanced, or Expert.
2. Optional: Designate chapters as priority skills to highlight them for learners.

Tip: Browsing large skill taxonomies can be difficult. In order to quickly identify the right skills, you may use the AI-based quick filter called Recommended skills. Moreover, you can search and filter the skill taxonomy in the left column (e.g., to show only skills that were curated by your organization). Finally, you can also click on Identify skills at the top of the page to receive AI-based suggestions for relevant skills. This basically provides the same functionality as described here for generating a full profile.

Assigning skill profiles

Assign skill profiles to specific users, teams, or the entire organization:

In the Assign tab of the skill profile page, click Edit to choose whether the profile is available to all users, specific teams, or individual users.
Click Save to confirm the assignments.

Note: Users will only be able to access a skill profile, if it was published successfully.

Publishing and unpublishing skill profiles

Publish profile: Once a skill profile is complete, you can publish it. Click Publish on the skill profile details page to make the profile available to assigned users. The status will change from Draft to Published.
Unpublish profile: If needed, click Unpublish on the skill profile details page to revert the profile to Draft status. Users will not be able to access the skill profile any longer.

Duplicating a skill profile

Duplicating a skill profile can be useful for creating similar profiles without starting from scratch. There are two methods to duplicate a skill profile:

Method 1: From the skill profile overview

Access the skill profile overview page where all profiles are listed.
In the table, move your mouse over the name of the skill profile you wish to duplicate.
A small duplicate icon will appear on the right side. Click this icon to duplicate the skill profile.
The duplicated profile will appear in the table with a status of Draft and marked with a New badge.

Method 2: From the skill profile detail page

Navigate to the detail page of the skill profile you want to duplicate.
Click the duplicate icon at the top right of the page to duplicate the skill profile.
A notification will appear at the bottom right, containing a link to the duplicated profile for easy access.

Deleting a skill profile

Deleting a skill profile is a straightforward process. Follow these steps to remove a profile:

Go to the skill profile overview list.
In the table, hover your mouse over the name of the skill profile you wish to delete.
A trash icon will appear on the right side. Click this icon to initiate the deletion process.
A modal window will appear. Click Delete skill profile to confirm and complete the deletion.

Monitoring user progress

The Match scores tab on the skill profile details page shows which users have access to the skill profile and their match percentage with its requirements, ranging from 0% to 100%. It also displays the date of each user's most recent progress update. You can filter the user table by username and click on a user's name to view their detailed profile, provided you have the necessary access rights.

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