This article provides a comprehensive guide on how to find events and manage event attendance from the learner's perspective. It covers how to view, search, filter, sign up, request approval, and cancel event participation. Additionally, it explains how events are recommended based on skill profiles.
Who can use this feature?
Available on All Plans
Available on Desktop and Mobile
Accessing the events list
To get an overview of all events available in your organization, click on the Events entry in the left navigation menu. It displays all upcoming and past events.
Searching and filtering events
To search and filter events, you can:
Enter keywords in the search bar to find specific events.
Use the quick filters on the left side to refine the event list:
Filter events you have signed up for
Filter events you have not signed up for
Filter events for which you have sent a participation request
Filter events based on their status (upcoming or past)
Viewing event details
To view event details, click on an Event card. This will redirect you to the event detail page, which may include the following information:
Title and description of the event
Location (online, offline, or hybrid)
Link for online events (e.g., Microsoft Teams)
Documents provided by the trainer (visible after you sign up; if manager approval is required, they appear after your sign-up is approved)
Skills overview showing the skills that will be covered including a recommended prior skill level. Only visible if at least one skill is mapped to the event.
Trainer information
Participation restrictions (e.g., maximum number of participants)
Event language
Event cost (if applicable)
Note: Documents become visible only after you are signed up for the event. If manager approval is required, documents appear after your manager approves the sign-up.
Signing up for an event
To sign up for an event:
Open the event detail page.
Click the
Sign upbutton. Note that you cannot sign up for events that lie in the past.If manager approval is needed: Click
Request approval. A dialog box will appear.Select a team from the dropdown menu.
Only teams with at least one manager appear and can be selected.
If none of your teams has a manager, the request cannot be submitted. Ask your admin to add a team manager or request that an admin signs you up for the event.
Click
Selectto send the approval request to the chosen team manager(s).
How the wait list works with manager approval
If an event requires manager approval and a wait list is enabled, you will be placed on the wait list only after your manager approves your request. You are not added to the wait list at the moment you click Request approval.
If seats were still available when you requested approval but become occupied before your manager approves, you will be placed on the wait list once the approval is granted.
The sooner your manager approves, the lower the chance that available seats are taken by others.
Note: Approval does not reserve a seat. If the event fills up while your approval is pending, you will be added to the wait list after approval.
Note: For events that require manager approval, you can only request approval for teams with at least one manager. If no managed team is available, approval cannot be requested.
Note: After signing up for an event, you will receive a confirmation email with a calendar invite. If manager approval is required, the email will be sent only after approval. Notifications will also appear in the platform's notification area. Moreover, the event will also appear in the Your agenda section on the home page.
Cancelling event participation
To cancel your participation in an event:
Navigate to the event you wish to cancel.
On the right side of the event detail page, click the
Cancel sign-upbutton.You will receive an email confirmation once your participation is cancelled.
Note: If you have sent a participation request that has not yet been approved, click Cancel request to withdraw your request.
Understanding the wait list feature
If an event has reached its maximum number of participants, you can join the wait list when available. The order in which users are added determines who is promoted when a spot opens.
Auto‑promotion from the wait list
When a spot becomes available (e.g., a participant cancels or is removed), the wait‑listed user who was added first is automatically promoted to the participants list (FIFO order).
You will receive a bell notification and a calendar invite/email when you are promoted, provided the event is not in the past.
If manager approval was required, promotion happens automatically after approval when a seat opens.
Managers and admins can find details on configuring approval and participant limits in Create and manage events.
Event recommendations
The platform recommends events that match the skills in your assigned skill profiles. In recommendation panels (for example on a skill profile page), up to two upcoming events are shown first, sorted by start date (earliest first). If more matching events exist, use the See more link or open the Events list to explore additional options.
Events may appear in the Recommendations section on the home page.
When viewing a skill profile, recommended events will be listed in the Recommended learning section on the right side.
Tip: When filter chips are available (Learning path / Event), you can switch to show only events or only learning paths; selecting both (or none) shows both types with events first.
These recommendations help you find events that contribute to your skill development.
Tip: Learn more about learning recommendations in your skill profiles here.
FAQs
What happens if the event is full? Is there a wait list?
What happens if the event is full? Is there a wait list?
Yes, if the event has a maximum limit for the number of participants and is already full, you can join the wait list.
What happens if there is a minimum number of participants and not enough people sign up?
What happens if there is a minimum number of participants and not enough people sign up?
The event will be canceled. You will be notified via email and receive a notification on the platform that the event was canceled.
What happens if the trainer cancels an event I've signed up for?
What happens if the trainer cancels an event I've signed up for?
You will be notified via email and receive a notification on the platform that the event was canceled.
Why can't I select my team when requesting approval?
Why can't I select my team when requesting approval?
Only teams with at least one manager can approve event attendance. If your team has no manager, it won’t be listed in the approval dialog and the request cannot be submitted. Ask your admin to add a team manager or request that an admin signs you up for the event.
Still have more questions? Please get in touch via the chat.